Logistics assistant wanted
Botswana Power Corporation
Logistics Assistant
Qualifications
BGCSE or equivalent
Experience
At least 2 years
Job Purpose
To undertake all aspects of materials handling, including receiving, storing, issuing and distribution of stock, using appropriate equipment and machinery as per laid down processes and procedures.
Principal Accountabilities/Responsibilities
KEY PERFORMANCE AREA
DUTIES
Supply Chain Management
Performs routine supply chain tasks by following established procedures to support others.
Bins stock items in their designated locations to ensure accuracy, efficiency and effectiveness in issuing and stock counting.
Reports on all stock outs and items requiring replenishment so that ordering process is done promptly.
Quality
Performs relatively simple quality sampling and inspection of products.
Identifies incorrect or damaged goods and reports discrepancies to supervisor to ensure that the Corporation pays for only usable goods.
Operating Machine or Equipment
Operates various machines, adjusting work sequence and/or other variables to improve efficiency.
Logistics / Arrangements
Maintains schedules for material delivery appointment calendars and reserves meeting rooms according to specific instructions.
Improvement / Innovation
Implements improvements and carries out simple change management tasks by following established procedures to support others.
Document Management
Maintains files and records by following established procedures.
Distributes copies of warehouse transactions documents to user departments and files warehouse copies for ease of reference.
Compliance
Works within current compliance processes, systems and procedures and reports shortcomings
Client & Customer Management (External & Internal)
Carries out simple procedural tasks to support management of external and internal client/customer relationships.
Administration
Performs standard administrative data processing tasks (e.g., materials requisitions, time and expense recording, etc.) for the principle.
Checks and receives goods against duly authorised BPC purchase orders and ensures goods are accompanied by proper documentation.
Captures all transaction documents so that the computer record is kept up to date.
Safety, Health and Environment
Operates in accordance with policies and rules.
Ensures good housekeeping and that safety are maintained to high standards and controls traffic in stores to avoid congestion and other hazards.
Competencies
TECHNICAL SKILLS DESCRIPTION
Vendor Management Works with guidance (but not constant supervision) to manage vendors so that they deliver the best possible results given available resources.
Reporting Works with guidance (but not constant supervision) to create relevant, lucid and effective reports.
Policy and procedures Works with guidance (but not constant supervision) to interpret and understand policies and procedures, while making sure they match organizational strategies and objectives.
Materials Movement and Handling Works with guidance (but not constant supervision) to optimize the movement of equipment and other materials.
Logistics Works under supervision to ensure that production plant, equipment and materials are moved and stored in the best way possible.
Loading and Unloading Works without supervision and provides technical guidance when required on how to optimize the loading and unloading of equipment and other materials.
Inventory Management Implements and managing inventory control systems with guidance (but not constant supervision).
Equipment Utilization Works without supervision and provides technical guidance when required on optimizing the utilization of n plant, equipment and materials.
Customer Service Delivery Works with guidance (but not constant supervision) to meet high customer service standards.
Risk Management Identifies, assesses, prioritizes and manages risks in a warehouse environment at an elementary level, under supervision
Planning and Organizing Works with guidance (but not constant supervision) to plan, organize, prioritize and oversee activities to efficiently meet business objectives.
Computer skills Supports business processes with guidance but not constant supervision by understanding and effectively using standard office equipment and standard software packages.
Numerical Skills Uses an elementary understanding of numerical concepts to perform mathematical operations such as report analysis under supervision.
Verbal Communication Uses clear and effective verbal communications skills without supervision and provides technical guidance when required on expressing ideas or requesting actions.
BEHAVIOURAL SKILLS DESCRIPTION
Teamwork and Collaboration Works cooperatively as part of a team and collaboratively with peers, internally and externally. Specifically, has positive expectations; for example, understanding the pressures and constraints on peers in their team and beyond.
Self-Management Manages own motivation and feelings to help the group function well. Shows courage, self-control, and integrity. Specifically, is consistent; for example, staying true to agreements and decisions that he or she makes, demonstrating credibility with customers, team members and other stakeholders.
Self-Control Maintains control of their emotions even under difficult situations in order to continue to perform effectively. Specifically, remains calm in the moment; for example, remaining open and non-defensive under stressful situations.
Organizational Commitment Aligning one’s own behaviour with the organization’s needs and acting in a way that promotes the organization’s goals. Specifically, adapts to the organization; for example, doing what is expected of a member of the organization.
Responsibility for Safety Focuses on safety, strives for high standards in safety, health, environmental performance and sets a new standard. Specifically, complies with requirements; for example, consistently meeting the requirements of code of conduct and of relevant regulations.
Initiative Acts proactively to avoid problems or identifies and takes advantage of opportunities. Specifically, acts decisively; for example, taking resolute action in time-sensitive situations
Information Seeking A desire to know more and seek information to inform decisions. Specifically, gathers information; for example, personally observing situations to understand them.
Earning Trust Acts consistently in a trustworthy manner. Earning trust includes, when necessary, taking personal or career risks to act in a way that is consistent with one’s own values. It generally produces a reputation for ethics, integrity and credibility. Specifically, acts on values; for example, acting on values when it is difficult to do so (e.g., recalling a product when it would be possible to avoid doing so).
Drive for Results Focuses on assessing, measuring and improving performance. Shows drive and determination to meet short- and long-term goals. Specifically, takes accountability; for example, tracking his/her own performance against standards or measures.
Conceptual Thinking Thinks through issues by seeing the pattern or big picture, brings facts and ideas together, and develops innovative or creative insights. Specifically, sees patterns or trends; for example, spotting recurring problems.
Attention to Detail Manages, tracks and attends to multiple pieces of information, bringing order and clarity. Specifically, checks own work; for example, using systems such as checklists to ensure accuracy.
Approach to Thinking Thinks through situations of varying degrees of complexity and ambiguity, in order to understand them clearly. Specifically, sees basic relationships; for example, identifying simple cause and effect, or pros and cons.
Adaptability Responds to differences and changes in the internal or external context, taking a flexible approach to reach business outcomes. Specifically, acts flexibly in the moment; for example, altering his/her behaviour to fit the situation or get the job done.
Customer Focus Identifies and meets the needs of internal and external customers, being continually focused on outcomes for customers. Specifically, corrects problems; for example, communicating with customers regarding expectations, to monitor delivery and satisfaction.
Job Challenges
Meeting customer expectations
https://www.bpc.bw/careers/Pages/Logistics-Assistant-.aspx
Closes: 01/11/2018
