An administration assistant/ receptionist is wanted at Ultimex Holdings. The successful applicant will manage and maintain Directors’ diaries, conduct weekly diary meetings with the Directors to discuss upcoming engagements, invitations and other requests. He/she will also perform among others the following duties:
1. Coordinate Directors’ business travel and accommodation.
2. Responsible for preparation of tender documents.
3. Ensure Directors are fully briefed on, or prepared for any engagements they are involved in.
4. Keep and maintain an accurate record of all information on behalf of the Directors.
5. Minute Directors meetings as required and prepare presentations on their behalf.
6. Prepare reports, correspondence, memos, and presentations including documents and procedures.
7. Update orders as necessary.
8. Liaise effectively with other stakeholders on behalf of the Directors. 11. Maintain an adequate inventory of office supplies including stationery
9. Address queries from the public and suppliers
10. Answer telephone, screen and direct calls
11. Serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival
12. General administrative and clerical support .
Qualifications And Experience
A diploma in Business Management or any related course from a recognized institution with a minimum of 3 years experience in a similar role. A drivers license is a requirement.
Skills And Attributes
Shorthand and excellent typing skills, speed and accuracy essential Good computer literacy (MS Office, Excel, PowerPoint) Excellent organisational skills Excellent communication skills, both verbal and written Professional etiquette
Proven ability to work under pressure and tight deadlines
Confident personality
Well presented
Flexible and mature approach with ability to work unsupervised
Interested candidates should forward their applications to:
The HR Manager
Ultimex Holdings
P O Box 830
Mogositshane
[email protected]
Submission deadline: the 31st January 2016
NB: only candidates who meet the above requirements need to apply giving detailed and an up to date CV, enclosing certified copies of their educational certificates, Identity Card, Drivers License and two latest references.
